2015 MGA Board Mtg. Minutes

2015 Board of Directors Meeting Minutes

November 2014…………………………………………………………………………………………… 1

December 2014………………………………………………………………………………………….. 2

January 2015…………………………………………………………………………………………… 5

February 2015……………………………………………………………………………………………. 7

March 2015………………………………………………………………………………………………… 9

April 2015………………………………………………………………………………………………… 10

May 2015……………………………………………………………………………………………………. 12

June 2015………………………………………………………………………………………………… 13

August 2015………………………………………………………………………………………………… 15

September 2015…………………………………………………………………………………………. 16

October 2015………………………………………………………………………………………………. 17

 

November 2014

Port Ludlow Men’s Golf Association

Board of Directors Meeting Minutes

November 10, 20142014

The meeting was called to order by Jack McKay at 3:32 pm.

Members present: John Germain, Mike Graham, John Harter, Dan Holtz, Joe Kelly, Jack McKay, Roger Reighard, Jim Watson and Director of Golf, Vito DiSantis.

The minutes from the October 13 Board meeting were approved.

In his treasurer’s report, Roger Reighard reported expenditures and the current finances of the MGA. The MGA paid the golf club $1434.03 for the end-of-year banquet prizes, has approximately eight dozen golf balls left that were undistributed for various events, and ended the golf season with a balance of $1,408. It was noted that we overspent the 2014 year by approximately $700.

Because John Cragoe resigned his director’s position, Jack McKay recommended that Allen Panasuk take his place. The Board approved Allen’s nomination and he will serve a one year term as a director.

Social Chair, Michael Graham, then summarized the year from his position. The Board felt Michael’s efforts had produced excellent results. Looking forward to next season, Michael will reserve the Yacht Club for the April 15th spring meeting, noting that the 2014 meeting came in about $350 under budget. He has also set October 21st for the 2015 end of year banquet at the Beach Club and will try to again contract Silverwater Cafe for both events. Silverwater services were warmly received by membership. There was a discussion of this year’s banquet prizes, and any modifications will be considered later.

John Germain, 2015 Tournament Director, shared survey results from this year’s MGA play. There was strong feeling the signup process should be changed, the amount of payouts was debated and the Ludlow Cup process was considered.

As Tournament Chair, John is in charge of the Ludlow Cup, but it was suggested Ludlow Cup points be disseminated regularly to members to hype interest in the event. The Board spent some serious energy discussing several ideas for 2015.

While reviewing 2014 and discussing 2015, it was decided Dan Holtz will chair the Member/Member Tournament and Joe Kelly will handle eclectic scoring for the season. Allen Panasuk will be the MGA representative on the Greens Committee. Tom Jones is already working on next year’s home & away schedule.

Vito announce that Shelly Washburn will serve as the Greens Committee Chair for

While only in an information gathering stage, the concept of cart storage lockers for members near the clubhouse might be upcoming. The lockers would be for pull carts and battery powered caddies.

Also on the agenda was consideration of an MGA handbook for members. Some years ago several Board members assembled an excellent guide for all players, but the handbooks have gradually disappeared. Joe Kelly and Jack McKay will work on a new manual that will provide all MGA members with needed information.

In addition to other fresh ideas presented during the meeting, John Harter urged the MGA to post “real time” results at Niblicks on play days. Members would then be updated on the spot. Members could enjoy some camaraderie as play progresses which would also help Niblicks.

The meeting was adjourned at 5:03.

Joe Kelly,

Secretary

 

December 2014

Port Ludlow Men’s Golf Association

Board of Directors Meeting Minutes

December 8, 2014

The meeting was called to order by Jack McKay at 3:03pm. Members present: John Germain, Mike Graham, John Harter, Dan Holtz, Tom Jones, Joe Kelly, Jack McKay, Roger Reighard, and Jim Watson, Assistant Golf Pro Darren Posey. Member absent: Allen Panasuk.

Minutes Approved:

The minutes from the November 10 Board meeting were approved as read.

Objectives for 2015:

Jack McKay asked members what they thought the Board should try to accomplish this year.  A variety of responses followed, including improving communications between the Board and members, improving the Ludlow Cup format, focusing funds toward golf events rather than social events, mixing of players in weekly events, increasing Board effectiveness.

Suggestions to Improve Play:

In a recent letter, John Harter submitted a number of ideas to improve the MGA and, which the Board discussed and prioritized . These ideas included, but were not limited to, modifying the Club Championship, posting scores for all to see at the end of Wednesday play, establishing fewer flights for weekly play, and awarding fewer payouts for gross scores. No final decisions were reached at this time.

Social Events:

When asked about the social calendar for the spring meeting and fall banquet, Mike Graham said he and John Germain will create a social calendar with a fair budget that reflects current MGA goals. One of the ongoing issues is whether the MGA should spend money to create better golf experiences or spend money to subsidize the two yearly social events. Suggestions including cutting back on prizes, cutting back on food costs by not having the events catered, and increasing the money members pay for the October banquet. Mike will report back at the January meeting.

Budget Building:

Establishing the budget for 2015 needs to be addressed. Proposed expenditures are $6,900, while income is projected to be $7,225. A number of conflicting financially based issues need to be resolved before we can reach a $1,500 to $2,000 reserve as part of our financial goal . Because of a continually declining membership, either dues will need to be raised or the budget will have to be pared. We had 73 members this past season but are projecting more like 65 for 2015, making budgetary adjustments necessary. Setting dues at $55 per member for a projected membership of 65, would generate revenue of $3,575. Finalizing the budget was postponed until January when the Board has a more firm estimate on the costs of running the MGA. Information about social activity costs, Wednesday payouts, various tournament costs and payouts, award costs, banquet prizes, etc., will be used to build the budget at that time.

Weekly Play and other events:

As a means of creating greater variety and enthusiasm, John Germain presented several ideas for Wednesday play. He is planning to generate greater excitement for the Ludlow Cup by dividing membership into two hopefully permanent teams at the spring meeting, recruiting team captains early in the year to meld players, planning to hold competitions during the year that will score points toward Ludlow Cup participation, posing regularly current point standings, and choosing two captains’ picks for each 12-player team. The pairing party before the Cup will return, and the post competition dinner will feature steaks for the winners and either beans or hot dogs for the losers. John is committed to rebuilding this event.

The Wednesday schedule of events will not be posted for the entire season, but instead John will build it monthly to accommodate the usual conflicts generated by golf course operations. He also announced the President’s Cup will be restructured to include the bracketing of either two or four flights (depending on signups) that will ultimately lead to a Cup winner. Flights will be handicapped, seeded, and players guaranteed two matches. In an effort to stimulate camaraderie and the enjoyment of Wednesday play, John is working on a number of other schemes.

Home and Away:

Tom Jones, who has graciously coordinated the Home & Home schedule for several years, currently has six events planned for 2015. Because three of these dates involve private clubs where some members still hold career jobs, competition against those clubs will be on Wednesdays. Tom has six dozen golf balls left from last year and requests 30 dozen for this year at an approximate cost of $900.

HDCP Report:

As Handicap Chair Jim Watson will coordinate with John to make sure posting of scores is done accurately and quickly. He has contacted the WSGA and would like to change the default mechanism for the GHIN posting to white tees instead of blue tees. For those unaware, scores currently posted in the pro shop default to a handicap from the blue tees. This was placed in the form of a motion and passed unanimously.

Member’s Handbook:

Joe Kelly and Jack McKay have been working on a small handbook that would include a number of important items MGA members should have. It will include information on proper posting (including ESC), general rules and regulations, Wednesday play protocol, special events, etiquette, and a membership list with phone numbers and email addresses. Still in the draft stage, it will be distributed to all members in the spring in an effort to make sure everyone in the MGA is on the same page.
Pro Shop Report:

Darren had two announcements: Vito is arranging a play day at Chambers Bay, which is still being finalized. The golf club is holding a Chile Open tournament, with more information coming soon.

The meeting stood adjourned at 4:58pm.

Respectfully submitted,

Joe Kelly

Secretary

January 2015

Port Ludlow Men’s Golf Association

Board of Directors Meeting Minutes

December 12, 2014

Jack McKay called the meeting to order at 3:00pm. Members present: John Germain, Mike Graham, John Harter, Joe Kelly, Jack McKay, Roger Reighard, and Head Golf Pro Vito DeSantis. Members absent: Dan Holtz, Allen Panasuk, and Jim Watson.

The December 8 Board meeting minutes were approved as read.

Roger Reighard indicated the end-of-the-year treasury balance in 2014 to be $1,412. His report was accepted as presented.

The October end of year banquet was discussed. A motion to charge members $20 at the door was defeated, but a subsequent motion to charge $15 at the door and include $1,250 in the budget for the evening was seconded and passed. The matter of banquet prizes was also considered, and the figure of $1,500 was conditionally allotted for this item.

As discussion moved on to the Ludlow Cup, John Germain proposed the 2015 format. The plan is to have three “challenge” matches at different points during the season, culminating in a finale at the end of seasonal play. The proposal was seconded and passed.

John Germain also reviewed the format for the 2015 President’s Cup, which will include either two or four brackets depending on signups. Bracket winners will then meet to determine the overall winner of the President’s Cup, which means that the President’s Cup winner may come from any handicap group. This resolution was seconded and passed unanimously.

As the meeting moved on, there was some discussion about the responsibilities of the Tournament Chairman. It should be emphasized that the Tournament Chair has the responsibility to plan, publish, monitor and follow-up on weekly events and tournaments hosted by the MGA. These responsibilities are clearly stated in the by-laws of the PLMGA. Members, at any time, may suggest ideas to improve weekly or tournament play. These suggestions should be first presented to the Tournament Chair. If the person presenting the suggested changes is not satisfied with the response of the Tournament Chair, then the person may present, in writing, the suggested changes to the President. The President will then place the item on the agenda for the Board’s consideration. If the person is not satisfied with the board’s response, then the person may take the suggestion, in writing, to the membership at the spring social or the end-of-the-year banquet.

This “chain of suggestions to improve” is presented to clear up any misunderstanding about the role and responsibility of the Tournament Chair. This note is intended to clarify that the Tournament Chair is granted a broad latitude in carrying out the planning and organizing weekly and tournament events.

In an effort to finalize the season calendar, the Board also reviewed John Germain’s  proposed MGA Event Schedule for 2015. Following some clarification, the schedule was unanimously passed. This action was followed by the Board’s passing of the Tournament Entry Fee Schedule as proposed:

Annual membership $65 (includes eclectic)

Weekly play $10

President’s Cup $25

Member-Member Tourn. $40-$50

Club Championship $30 ($10 optional daily play)

Ludlow Cup $30 (includes pre and post parties)

Year End Banquet $15

Feeling the MGA did not yet have enough information to finalize the 2015 Budget, the Board postponed approval until the February meeting.

As part of the MGA membership drive, Jack McKay will send a letter to MGA members, golf course members and other new to the community. The 2015 application will be made available at the Pro Shop and on the PLMGA website. In consideration of a shrinking membership and rising expenses funds, the Board entertained raising the Membership fee for 2015 to $65, which would automatically include enrollment into eclectic play. This action would generate a small income increase. Moved, seconded, and passed.

Vito DeSantis mentioned the new local rule governing golf balls at rest within two club lengths of a sprinkler head, which is within two club lengths of the green. The rule appears on the new scorecards and allows players to take the nearest point of relief without penalty. He also said the course is dealing with the matter of drop areas on holes #2 and #6, which should be resolved soon.

With no further business to discuss, the meeting was adjourned at 4:33pm.

Respectfully submitted,

Joe Kelly

Secretary

February 2015

Board of Directors Meeting Minutes

February 9, 2015

Jack McKay called the meeting to order at 3:04pm. Members present: John Germain, Mike Graham, John Harter, Tom Jones (Home/Home Chair), Joe Kelly, Jack McKay, Roger Reighard, and Jim Watson. Members absent: Dan Holtz, Allen Panasuk.

The January 12 Board meeting minutes were approved as read.

Tom Jones distributed information on the Home & Home Tournaments, the schedule for which is:

April: Trophy Lake (tentative)

May: Wing Point

June: Discovery Bay (tentative)

July: Whidbey Island

August: Cedars at Dungeness

September: Sunland

October: Gold Mountain

As part of the Home & Home package, the board passed a motion to purchase 60 dozen golf balls at approximately $34/dozen.

Although the Board had previously voted to set this year’s MGA dues at $65 (including eclectic), it was agreed to reopen the discussion on this item. After considerable talk, a motion to set dues at $65, with eclectic participation an additional $10, was voted down. It was finally moved and passed to keep the current $55 dollar dues structure, with eclectic participation an extra $10.

As attention turned to final approval of this year’s budget, the October banquet cost was further explored. Tom Jones said the MGA can save somewhere in the area of $500 on the dinner if it is run by the membership. He and his wife, Karen, have volunteered to purchase steaks, baked potatoes, and salad for the event, recruiting help to barbecue, serve, etc. Once dinner costs were settled, it was moved and passed to accept this year’s MGA budget as presented at $7,300, which would establish a reserve at the year’s end of $837.

This year the MGA will distribute at no charge an MGA Handbook to all members. The idea is to include important information that members need to know about their organization and its rules, along with names and contact information. The handbook will be available at the proshop when the season begins on March 18, and distributed to all at the Spring Social on April 15. The 2015 MGA membership application has been restructured by Jack McKay and is now available in the clubhouse.

As a reminder to players , all events will be played from the white tees.

Sometime during the season, the Board also will form a nominations committee to seek candidates for those Board positions for the 2016 season.

Before adjournment, it was reinforced that the yearly “Sand and Seed Party” will be held on Thursday, March 5, at 9:00am.

The meeting stood adjourned at 4:10pm.

Respectfully submitted,

Joe Kelly

Secretary

 

March 2015

Port Ludlow Men’s Golf Association

Board of Directors Meeting Minutes

March 9, 2015

Jack McKay called the meeting to order at 3:00pm. Members present: John Germain, Dan Holtz, Tom Jones (Home/Home Chair), Joe Kelly, Jack McKay, Roger Reighard, and Jim Watson. Members absent: Mike Graham, John Harter, Allen Panasuk. Darren Posey represented the golf club.

The February 9 Board meeting minutes were approved as read.

Roger Reighard reviewed the updated MGA membership numbers. 43 persons have currently submitted their checks and, of those, 30 will play in eclectic competition. Those wishing to join the MGA should know that the pro shop is currently collecting MGA dues ($55, or $65 for those playing eclectic). Roger added that the treasury has a March 9 balance of $4077.

John Germain announced that the MGA season will begin on Wednesday, March 18, with a two-man team best ball competition. Wednesday play is still $10 per person.

What followed next was a lively discussion directed at which tee boxes will be used this year. The MGA default tees are white, but Jim Watson asked to revisit the possibility of some members playing the gold tees to encourage greater participation among our older club members. While the WSGA has a formula to accommodate players from a variety of tee boxes within the same competition, the discussion centered on how many members were actually interested in playing the forward tees. (Last year only one person was.) Some other potential issues resulting from playing combined tees were also raised. After some debate and a failed motion to implement a new tee box system, the Board agreed to use the April Spring Social to poll the membership on their interest in playing from the gold tees, at which time Jim Watson will present a WSGA system that may work for all members. Members who would like to play the forward tees should contact Jim Watson at dj.twinview@cablespeed.com. The Spring Social date is April 15, 5:00pm.

Tom Jones is still working on the Home and Home competitions and has  firmed up April 21 and 23 for the Trophy Lake match, at a cost of only $40 for those who want to play an outstanding course. The Peninsula Cup will be held May 3 at Cedars. Tom also firmed up some of the costs for the October banquet, which will be run by Tom and Mike Graham. As of yet the site is undetermined.

As another means of involving more members in MGA governance, Jack McKay suggested the Board form a Nominations Committee for officers for the 2016 season. The committee will reflect the overall membership as a whole, drawing from low, middle, and high handicap divisions.

Darren Posey announced that Niblick’s is “scheduled” to reopen the first week of April, that a representative from Cleveland Golf will be here April 22 for a scoring clinic, and that a three-company demo day will be held here on May 20.

Finishing business for the day, the Board adjourned at 4:05pm.

Respectfully submitted,

Joe Kelly

Secretary

April 2015

Port Ludlow Men’s Golf Association
Board of Directors Meeting Minutes
April 13, 2015
Jack McKay called the meeting to order at 3:10. Members present were John Germain, Mike
Graham, John Harter, Tom Jones, Joe Kelly, and Jim Watson. Dan Holtz, Allen Panasuk,
and Roger Reighard were absent.

Minutes from the February 8 meeting were approved as read.

Because Roger Reighard was absent, Jack McKay distributed copies of the Treasurer’s
Report, which generated no comments from the Board. It was acceptable as submitted.
Unfortunately a fully updated MGA membership list will be unavailable until Roger returns from South Carolina.

Tournament Director, John Germain, announced that the eclectic season will officially begin May 6. He also discussed some of the particulars of this year’s Ludlow Cup, which will be shared with the general membership at the Wednesday, April 15, Spring Meeting. Captains and teams have been assigned and will also be announced Wednesday. The first Ludlow Cup qualifying event will be May 27, involving Ports vs. Starboards qualifying competition.
Players will receive one point for participation, and the team with the greatest participation will earn an additional point. Points will also be awarded to players on the winning match play team on the 27th. After competition teams will enjoy lunch together at Niblick’s.

Because so much confusion continues to surround the subject of local “Winter Rules,” John also prepared a brief summary of them for members. This summary will be part of the agenda handout at Wednesday’s Spring Meeting, and its contents will also be posted on the MGA website.

Jim Watson, who as Handicap Chair has been working hard on the possibility of competition for gold tee players, presented the WSGA Course Handicap Table to the Board. The table shows necessary handicap adjustments for competitors who may want to compete from the forward tees. John Saegner from the WSGA will be at the Spring Meeting to discuss this topic along with some important rules.

Michael Graham has confirmed a number of arrangements for the October Awards Banquet and will continue to refine additional items. He announced 37 signups for Wednesday’s Spring Meeting, the doors for which will open at 4:30pm. A no host bar will be offered along with hors d’oeuvres, followed by the meeting program at 5:30pm. Members Players’ Handbooks will be distributed that evening.

As a means of increasing MGA involvement at the Board of Directors level, a nominations
committee has now been formed for 2016 officers. The committee will include John
Germain, Jack McKay, Norm Shisler, Shelly Washburn, and Dave Wheeler.

John Germain filled in for Allen Panasuk at the Greens Committee meeting and reported
there will be a work party for those wishing to help on the course May 7.

Having no further business to conduct, the meeting was adjourned at 4:04pm.
Respectfully submitted,
Joe Kelly, Secretary

May 2015

Port Ludlow Men’s Golf Association

Board of Directors Meeting Minutes

May 11, 2015

Jack McKay called the meeting to order at 3:10. Members present were John Germain, John Harter, Dan Holtz, Tom Jones, Joe Kelly, Jack McKay, Allen Panasuk, Roger Reighard, and Jim Watson. Member absent: Michael Graham. Darren Posey represented the golf club.

Minutes from the April 13 meeting were approved as read.

Roger Reighard gave the budget report, stating that the treasury currently has a balance of $5,273, after which the Board briefly discussed how the $10 collected from each player on Wednesdays should be appropriated. It was moved and passed that $40 per week go toward golf balls, and $1 per player be placed in the MGA general fund. Additionally, Roger reported the MGA membership currently stands at 69.

When Jack McKay solicited feedback on the spring meeting, the Board felt that the addition of a speaker for the occasion had been a good idea. Some members felt the hors d’oeuvres were a little sparse given the association spent $650 on them.

As part of his Tournament Chair report, John Germain was pleased with Wednesday turnout so far. The last two weeks have averaged 50 participants. It was also suggested that John list the winners’ scores when publishing results so that players have a better idea of how they did relative to the money winners.

Some resolution was finally reached regarding the tee box issue. After protracted discussion, it was moved and passed that players with a handicap of 30 may play from the forward tees and be eligible for “net” awards only. Their handicap will be adjusted by the WSGA recommendation.

Allen Panasuk’s Greens Committee report was lengthy and enlightening, although it reflected many of the old issues that have stagnated for years. (Tentatively these items can be found on Vito’s monthly website update.) PLA has been in discussions about irrigation on the course. Membership work parties have been well-supported, and the golf course needs to recognize they have a responsibility to membership as well. Thanks to Mr. Washburn for his organizing of this group of workers. As an aside, in an effort to speed up course play, Allen told of a marketing plan used at Troon Golf, whereby players under a “433 Plan” receive selected beverage and food choices for $4.33 if they complete play in 4hr 33m.  Allen also mentioned that there is ample money in the PLA budget to hire more people, but the golf course reports it is difficult to hire workers.

The home and home events have now been finalized by Tom Jones. Contact him at 360-302-1276 or tokajo4@msn.com. Players fees are $55 for golf, cart, range balls, and lunch.

Wing Point G&CC: May 13(H) & May 20 (A)

Whidbey G&CC: July 8(A) & July 15(H)

The Cedars Golf Club: August 11(H) & August 13(A)

Sunland G&CC: September TBA

Gold Mountain Golf Club: September 30(H) & October 14(A)

As the new Ludlow Cup format continues to roll along, membership strongly approved of the first qualifying event. The next Port v. Starboard competition will be May 27, consisting of one-on-one match play for 18 holes. 3 points are at stake in this shotgun start event.

As part of his pro shop report, Daren Posey announced a May 20 demo day, with representatives from Callaway, Ping, and Cleveland showing their lines from 12:00-4:00pm. Another demo day will follow on June 3, with Callaway, Titleist, and Nike on the grounds from 12:00-4:00pm.

All business having been completed, the meeting stood adjourned at 4:21pm.

Respectfully submitted,

Joe Kelly, Secretary

June 2015

Port Ludlow Men’s Golf Association

Board of Directors Meeting Minutes

June 8, 2015

Jack McKay called the meeting to order at 3:10. Members present were John Germain, Michael Graham, Tom Jones, Joe Kelly, Jack McKay, Allen Panasuk, and Roger Reighard. Members absent: John Harter, Dan Holtz, and Jim Watson. Darren Posey represented the golf club.

Minutes from the May 11 meeting were approved as read.

Roger Reighard’s treasurer’s report showed the MGA currently has a balance of $4,380.45, which includes $100 awarded Garry Smith for having shot his age. MGA membership currently stands at 71.

Michael Graham announced that, due to cost considerations, the October banquet will be held at the Beach Club.

Payouts for the President’s Cup will need to be adjusted downward because Ed Berthiaume withdrew for medical reasons. John Cragoe (Wednesday play) and Joe Kelly (President’s Cup) will fill in for John Germain while he is in Canada. John Germain also added that the Port Team currently leads the Ludlow Cup 4-0.

A major portion of the meeting was centered around the care and maintenance of the golf course. As part of his Greens Committee report, Allen Panasuk mentioned Vito saying Gabe Cherry currently has about ten persons to maintain the entire golf course. According to Darren, future responsibility for all restroom cleanliness except #6 lies with “outside services.” The maintenance crew will clean #6. One of the beavers that have been traveling among the course’s ponds and clogging the drains has been trapped, but others remain. A number of usual complaints were voiced at the meeting, but Allen was effusive in his praise of the golf course staff this past month. He singled out Darren and Gabe for their skookum efforts. He also noted that people who volunteer their time and labor to improve the course should be appropriately thanked. Anyone with course suggestions should send a cell phone photo accompanied by a brief message to either Vito or Darren.

When the agenda moved to home and away competition, Tom Jones reminded everyone that the Whidbey Island match is away July 8 and here July 15. Four spots are still open for the competition.

As part of his golf course report, Darren announced that the Mr. & Mrs Tournament is June 23 & 24. He added that if enough people were interested, the Cleveland Golf rep would be willing to put on a 90-minute golf instruction clinic on the short game. Cost would be $150 per person, which would also include a gift wedge provided by Cleveland. A minimum of 8-10 signups would be needed for this event. Darren also announced that course verification will take place October 9.

Respectfully submitted,

Joe Kelly, Secretary

August 2015

MGA BOARD MEETING

August 10, 2015

ATTENDEES: JACK MCKAY, ROGER REIGHARD, JOHN GERMAIN, ALAN PANASUK, JIM WATSON, DEREN POSEY, TOM JONES

  1. Call to Order
  1. Quorum Confirmed
  1. Minutes of last meeting.   Approved
  1. Budget: cash balance is currently $5,158.45. Roger paid Garry Smith $100.00 for shooting his age. Phil Otness also shot his age. Roger will award him $100.00.

There are currently 77 members in the MGA. Three members (Wally Cathcart, Craig Henderson and David Wheeler) are no longer members of the golf course. Consequently they are no longer eligible to be members of the MGA. Mark Phillippsen is moving away from Port Ludlow and will resign.

Chair Reports

SOCIAL: Nothing new.

TOURNAMENT: President’s Cup finally completed. Mike Raymond defeated Dick Durling winning the cup. David Aho won the Consolation Round.

The Gold Mountain Home and Home will be played there October 14th and at Port Ludlow September 30th.

The rules of play for the Club Championship were presented. John will make a decision regarding play it as it lies or preferred lie prior to the tournament. Condition of course will be a determining factor.

A Ludlow Cup event to earn team points will be played August 26th.

HANDICAP: A few members have been questioned about failure post scores. One individual who has been failed to post scores will be confronted. According to the Washington State Handicap Manual the Handicap Chair is authorized to post scores for players who consistently fail to post. When the scores are not known a penalty score based on the lowest posted score for the period may be posted.

GREENS COMMITTEE: Past grievances were repeated with a little more vitriol. Randy Verrue understands what must be done to bring the course to an acceptable condition. He stated that a master plan will be presented in September.

PROSHOP REPORT: Staff is performing repairs and maintenance as authorized. Not aware of Verrue’s plans for correcting the conditions.

The Board commended Darren Posey for his professional conduct regarding the greens committee expressed concerns and other issues before the board.

OTHER BUSINESS:

The annual staff appreciation day play (a scramble followed by lunch) is scheduled for October 9th.

The trophy case is in lost and found.

The Nomination Committee consisting of Tournament Chair VP, Joe Kelly, Shelly Washburn, Norm Shisler and Jack McKay plan to meet Monday August 24th at 3PM.

MEETING AJOURNED 1606

Jim Watson, volunteer

September 2015

Board of Directors Meeting Minutes

September 14, 2015

Jack McKay called the meeting to order at 3:00pm. Members in attendance were John Germain, Tom Jones (Home & Away Chair), Joe Kelly, Jack McKay, Allen Panasuk, and Roger Reighard. Members absent: Michael Graham. Darren Posey, represented the golf club.

Minutes from the August 10 meeting were unanimously approved.

Roger Reighard’s reported the MGA has a current balance of $4,208.20, and membership currently stands at 70, with John Harter having withdrawn his membership and resigned. from his Director at Large position on the MGA Board.

In the absence of Social Chair, Michael Graham, Tom Jones provided information about the October end-of-year banquet. Cocktail hour will start at 4:30, followed by dinner at 5:30. Tom will be setting up at 3:30 with Jack McKay, Jim Watson, and Joe Kelly. Joe Kelly will head cleanup workers and contact them individually. As of now, the evening will be a cash bar, run by Darren Posey. Roger Reighhard brought up a potential problem if the MGA sells liquor without insurance. This matter will be discussed next meeting. Tom Jones will be in charge of all food for the evening. John Germain will pick up wine and beer for the group.

Currently all winners of MGA tournaments have received their payouts, but award will also be given to the winner of the President’s Cup and the Club Championship. Terry Lyle and John Germain will meet to nominate the 2015 Len Hunton Award winner. Jack McKay will prepare the evening program, and Joe Kelly will prepare the slate of officers, ballot, and announce election results.

Because of a limited number of players for the Club Championship, at John Germain’s request the Board approved the allocation of $270 from the general fund in order to increase a payout equal to that of the President’s Cup.

Discussion then turned to the matter of MGA players posting scores. Although a few ideas about how to enforce appropriate posting of Wednesday and other scores were offered, no decision was reached about this matter. It was tabled for future discussion.

As the meeting wound down, the a vote by the Board adjusted the member price of the Awards Banquet from $15 to $10 at the door.

The annual staff appreciation day was announced to be Friday, October 9, before the meeting stood adjourned at 4:10pm.

Respectfully submitted,

Joe Kelly, Secretary

 

October 2015

Port Ludlow Men’s Golf Association Board of Directors Meeting Minutes October 12, 2015

Jack McKay called the meeting to order at 2:07pm. Members in attendance were John Germain, Michael Graham, Dan Holtz, Joe Kelly, Jack McKay, Allen Panasuk, Roger Reighard, and Jim Watson. Members absent: Tom Jones (Home & Away Chair).

Minutes from the September 14 meeting were approved as read.

The treasury report from Roger Reighard included a current balance of $3,775.47 and a membership of 72 persons. That includes an $81.49 balancing payout to equalize the amount spent on the Presidents Cup and the Club Championship.

The Board agreed to reimburse Handicap Director Jim Watson for gas and lunch when he attends a rules seminar at Gold Mountain on October 19.

John Germain announced that at least one person has signed up for every Board position for next year, so a slate of officers has been completed.

When the awards banquet was discussed, the Board resolved the matter of serving wine and beer as part of the evening. It was moved and passed that Jim Watson be allotted up to

$200 to secure a one time insurance policy for directors and officers as protection for the Board’s no host bar liability at the banquet. Along those lines, Jack McKay verified a checklist of Board members’ responsibilities in preparation for that night. He reviewed the evening program as well, noting that the cost per member is $10 at the door.

Unlike in past years, this year’s banquet giveaways will consist of pro shop gift cards, ranging in value from $25 upward. It was agreed to purchase at least $1,000 worth of cards, but that figure could run as much as $400 higher once the pro shop verifies how much credit the MGA has already accrued this season.

Allen Panasuk returned from a morning greens committee meeting with a renewed sense of hope and direction for the golf club. He said it was the best greens committee meeting he has ever attended. Everyone seemed to be on the same page, largely because of the hiring of Dick Schmidt (who will speak at the MGA banquet) and Shelly Washburn.Allen submitted a copy of his greens committee report for the MGA records.

President Jack McKay went out of his way to thank the Board for the job it has done this year, and directed specific kudos to Jim Watson, Allen Panasuk, Tom Jones and John Germain for their stellar efforts.

The meeting was adjourned at 3:11pm. Respectfully submitted.

Joe Kelly, Secretary

Port Ludlow Men’s Golf Association Board of Directors Meeting Minutes October 12, 2015

Jack McKay called the meeting to order at 2:07pm. Members in attendance were John Germain, Michael Graham, Dan Holtz, Joe Kelly, Jack McKay, Allen Panasuk, Roger Reighard, and Jim Watson. Members absent: Tom Jones (Home & Away Chair).

Minutes from the September 14 meeting were approved as read.

 

The treasury report from Roger Reighard included a current balance of $3,775.47 and a membership of 72 persons. That includes an $81.49 balancing payout to equalize the amount spent on the Presidents Cup and the Club Championship.

 

The Board agreed to reimburse Handicap Director Jim Watson for gas and lunch when he attends a rules seminar at Gold Mountain on October 19.

 

John Germain announced that at least one person has signed up for every Board position for next year, so a slate of officers has been completed.

 

When the awards banquet was discussed, the Board resolved the matter of serving wine and beer as part of the evening. It was moved and passed that Jim Watson be allotted up to

$200 to secure a one time insurance policy for directors and officers as protection for the Board’s no host bar liability at the banquet. Along those lines, Jack McKay verified a checklist of Board members’ responsibilities in preparation for that night. He reviewed the evening program as well, noting that the cost per member is $10 at the door.

 

Unlike in past years, this year’s banquet giveaways will consist of pro shop gift cards, ranging in value from $25 upward. It was agreed to purchase at least $1,000 worth of cards, but that figure could run as much as $400 higher once the pro shop verifies how much credit the MGA has already accrued this season.

 

Allen Panasuk returned from a morning greens committee meeting with a renewed sense of hope and direction for the golf club. He said it was the best greens committee meeting he has ever attended. Everyone seemed to be on the same page, largely because of the hiring of Dick Schmidt (who will speak at the MGA banquet) and Shelly Washburn.Allen submitted a copy of his greens committee report for the MGA records.

 

President Jack McKay went out of his way to thank the Board for the job it has done this year, and directed specific kudos to Jim Watson, Allen Panasuk, Tom Jones and John Germain for their stellar efforts.

The meeting was adjourned at 3:11pm. Respectfully submitted.

Joe Kelly, Secretary