Men's Golf Association  Minutes  September 2008 - 2009

  MGA Board Meeting

Sept 9, 2008, 0900 am, Bay Club

2008 Board Members – Doug Herring (President), John Cragoe (Vice President & Tournament Chairman), Jack McKay (Treasurer), Don Thompson (Secretary), Mike Graham (Social Chairman), Joe Kelly (Handicap Chairman 

Directors:        Hugh Pennington – (Director)

George Harrington – (Director at Large)

                                    Wayne Samples – (Director at Large / Greens Committee)                      

Call to Order: - Doug Herring called the meeting to order @ 9:09 AM.

Approval Of Minutes (Don Thompson): - July and August Meeting Minutes Approved

Golf Club Update (Vito Desantis): - Course rerating to be completed this month.  Aerating of fairways to be completed by October 9^th…  Shirts for Ludlow Cup on order…  Dave Nugent leaving for 2010 Winter Olympics at Whistler.

Treasurer’s Report (Jack McKay): - No significant changes.  Report approved.

Old Business:

·         Report On Greens Committee Meeting (Wayne Samples/Doug Herring): - See Vito’s report above.

·         Handicap Subjects (Joe Kelly): - Joe noted that members are posting correctly.  He has addressed the few exceptions     

·         Tournament/Event Calendar for 2008 (John Cragoe): - Medal Tournament set for 15 Oct… Motion approved for committee of Hugh, Mike and John to consider improvements to Ludlow Cup format as it affects formation of teams.  Recomendations to be presented at October meeting.

New Business:  

·         Nominations for next year’s board were discussed.  Candidates and openings posted at club.

·         Tee box discussion.  Doug to prepare position paper for October Meeting.

·         Year End Banquet: Doug to email proposed agenda by 14 October.

Adjourment: Next meeting: - October 14, @ 9:00 am – Bay Club

MGA Board Meeting

Oct 13, 2008, 0900 am, Bay Club

2008 Board Members – Doug Herring (President), John Cragoe (Vice President & Tournament Chairman), Jack McKay (Treasurer), Don Thompson (Secretary), Mike Graham (Social Chairman) - Absent, Joe Kelly (Handicap Chairman)

Directors:        Hugh Pennington – (Director)

George Harrington – (Director at Large)

                                    Wayne Samples – (Director at Large / Greens Committee - Absent)                    

Call to Order: - Doug Herring called the meeting to order @ 9:00 AM.

Approval Of Minutes (Don Thompson): - September Meeting Minutes Approved

Golf Club Update (Vito Desantis): - No report. Vito absent

Treasurer’s Report (Jack McKay): - Will end 2008 with positive balance. No significant changes.  Report approved.

Old Business:

·         Report On Greens Committee Meeting (Wayne Samples -Absent/Doug Herring): - Plugging and sanding of greens to start next week, fairways to follow.  Various improvements planned for completion during the winter months.  Fixing Trail 3 near the green and making various bridges skid proof were noted.  Some tee box issues are still up in the air and the rerating results are not back yet.

·         Handicap Subjects (Joe Kelly): - Joe noted that members are posting correctly.  He has addressed the few exceptions     

·         Tournament/Event Calendar for 2008 (John Cragoe): - Medal Tournament set for 15 Oct… Motion approved for committee of Hugh, Mike and John to consider improvements to Ludlow Cup format as it affects formation of teams.  Recommendations will be presented for vote at the October meeting.

New Business:  

·         Nominations for next year’s board were discussed.  Candidates and openings posted at club.

·         Tee box discussion.  Jack to survey members re proposed change, ie; tournament play from (new) white tees until summer rules go into effect, then back to blue/white play with option for low handicap players age 70+ (was 75) to play white tees.  Members to vote at Oct banquet.

·         Year End Banquet: Plans set. Agreed to go with premium menu and charge $10 at the door. Board agreed to not give prizes to all attendees, so as to up the value of those awarded.

Adjourment: Next meeting: - Date TBA, @ 9:00 am – Bay Club

MGA Board Meeting

Dec 9, 2008, 0900 am, Bay Club

2009 Board Members – John Cragoe (President), Jack McKay (Treasurer), Don Thompson (Secretary), Dean Morgan (VP & Tournament Chairman), Tom Stone (Social Chairman), Joe Kelly (Handicap Chairman)

Directors:        Jerry Conover – (Director at Large)

                                    Doug Herring – (Past President / Greens Committee)

Also attending were Ken Close (Men’s Niners Captain) and Vito DeSantis, Director of Golf.

Call to Order: - John Cragoe called the meeting to order @ 9:00 AM.

Approval Of Minutes (Don Thompson): - October Board Meeting Minutes approved.

Golf Club Update (Vito DeSantis): - Course rerating results still not returned.  Vito believes blue/white/etc. tees will remain approximately where they are at present.  Some improvements are in progress.  Several trees have been removed, most notably on Timber #10.  Budget restraints and the Hood Canal Bridge closing this summer will impact the level of staffing as well as improvements and upgrades to the course and facilities.  Vito is looking into having “quality” tee monuments installed, but nothing is firm at this time.

Treasurer’s Report (Jack McKay): - Ended year 2008 with a positive balance of $1708, much to the outgoing president’s surprise.  Some of the surplus will be used to order golf balls through Vito for 2009, in bulk, to minimize cost. Report approved.

Old Business:

·         Report On Greens Committee Meeting (Doug Herring): - The report is on the MGA website and reflects the information reported by Vito, above.           

New Business:  

·         Tournament/Event Calendar for 2008 (Dean Morgan): - Dean submitted a proposed schedule, based on last year’s events.  No significant changes were made.  Three Home and Away events are planned. Consideration is being given to awarding medals of some sort for winners of the monthly qualifying events for the Medal Tournament, set for 14 Oct.  A new open tournament for “Ludlow Days” is under consideration. The tentative date is Tuesday, Aug 11.  .

·         Budget Review/Approval for 2009 (Jack Mckay): Jack presented a spread of last year’s budget and expenditures as a template for the Board to develop the 2009 budget.  The lineup was pretty much the same, but scaled down based on an expectation of lower membership.  Cost to join was raised from $45 to $50.  The breakfast for new members was not budgeted, as only one new member was identified.

·         Tee Box Policy – Results Of Member Surveys (Cragoe/McKay): As a result of the surveys and a vote of the membership at the year-end meeting, MGA tournaments will be played from the white tees until summer rules go into effect, whereupon play will revert to the former blue/white system. A motion was passed that the 4 KP’s will be contested by both blue and white players, based on an analysis of last year’s winning measurements by John Cragoe indicating the tee box did not affect proximity.

·         Wednesday Posting Policy/Rules-Of-Golf Training For Members (Joe Kelly): Joe noted that members should post during the off season and use the trend handicap for play.  Training will continue as in the past, calling on, as appropriate, staff and MGA savants.

·         PLMGA Calendar (Jack McKay): There are no plans for a PLMGA calendar this year.

·         Ludlow Cup – Format and Policy On Qualification to Play (Cragoe/Kelly): A motion was passed that players for the Ludlow Cup will be based on the top 24 qualifiers able the play, not as was done in 2008, where individuals were placed in one of the two fields at the beginning of the year.  The two teams will be selected by ranking the top 24 point earners by handicap index, then assigning #1 to Port, #2 and #3 to Starboard, #4 & #5 to Port and so on.  This will allow for a better balance in the 12 man teams.

·         New Member Mentoring Program: Need new to do.

·         Structure and Board Member Responsibilities for 2009 (Cragoe): In work. Board proposed and Vito accepted responsibility to chair the Member Guest tournament.

·         Maintenance Crew Appreciation Day – Date (Cragoe): TBD but will happen early in year.

·         Board Meeting Dates (Cragoe):  Jan 13, Feb 10, Mar 10, Apr 14, May 12, Jun 9, Jul 14, Aug 11, Sept 8, Oct 13.

Adjourment:  Next meeting: - Jan 13, @ 9:00 am – Bay Club

MGA Board Meeting

Feb 10, 2009, 0900 am, Bay Club

2009 Board Members – John Cragoe (President), Jack McKay (Treasurer), Don Thompson (Secretary), Dean Morgan (VP & Tournament Chairman), Tom Stone (Social Chairman), Joe Kelly (Handicap Chairman)

Directors:        Doug Herring – (Past President / Greens Committee)

                        Wayne Samples – (Director at Large)

                        Jerry Conover – (Director at Large)                                                       

Call to Order: - John Cragoe called the meeting to order @ 9:00 AM.

Approval of Minutes (Don Thompson): - January Board Meeting Minutes approved.

Golf Club Update (Ryan Garton): - Membership drive is being planned by management.  Options regarding membership fee are under consideration, with the object of increasing participation.  Also, staff is addressing the continuing problem of “dog walking” by reminding offenders of the rules.

Treasurer’s Report (Jack McKay): - Two issues re accounts payable were resolved.  They were caused by events not billed. The surplus carried forward from 2008 is now below $1K.  As a result, additional fees need to be found to bring the 2009 YE reserve up.  A proposal by Doug Herring to establish a $500 reserve account in the budget was approved by the board.  Also, to eliminate one area of confusion in the budget, John will set up a process with Vito so that staff will take care of all monetary aspects of “Home and Away” events.  John will also propose at the spring meeting to raise the tournament fee to $10 (from $6) to increase payouts and gain revenue for the club.

Old Business:

·         Report on Greens Committee Meeting (Doug Herring): - New tees – Tide 5 and 9, Timber 4 and 5.  Sod will be laid mid March.  Tees will be ready for play in the summer.  New monuments will be built for the tees. A search for a quid pro quo type contractor is under way – to minimize cost.  Doug also mentioned that Port Ludlow golf course was written up in Conde Nast – a magazine partially devoted to travel.       

New Business:  

·         Tournament/Event Calendar for 2009 (Dean Morgan): - Homer Smith (tournament) dead.  Board approved a Jerry Conover proposal to add an Eclectic award for the most KP’s during the year.

·         Membership Update (Jack Mckay): Thirty two members paid for 2009, to date.

·         Member-Guest Tournament Committee Play (John Cragoe): - Meetings will begin with Veto et al in the near future.

·         Staff Appreciation Day (John Cragoe): Set for March 11.

·         Board Meeting Dates (Cragoe):  Jan 13, Feb 10, Mar 10, Apr 14, May 12, Jun 9, Jul 14, Aug 11, Sept 8, Oct 13.

Adjournment:  Next meeting: - March 10, @ 9:00 am – Bay Club

MGA Board Meeting

Mar 10, 2009, 0900 am, Bay Club

2009 Board Members – John Cragoe (President), Jack McKay (Treasurer), Don Thompson (Secretary), Dean Morgan (VP & Tournament Chairman), Tom Stone (Social Chairman), Joe Kelly (Handicap Chairman)

Directors:        Doug Herring – (Past President / Greens Committee) - Absent

                        Wayne Samples – (Director at Large)

                        Jerry Conover – (Director at Large) - Absent

Call to Order: - John Cragoe called the meeting to order @ 9:00 AM.

Approval of Minutes (Don Thompson): - February Board Meeting Minutes approved.

Golf Club Update (Vito DeSantis): - Trail will close but the greens will be kept viable for the potential to reopen.  Membership drive kickoff at the golf show in Seattle: $1000 to join (includes spouse), $500 back in food credits at Niblick’s and the Resort, referral award for club members of $500 shop credit.  Also, Vito will forward to PLA management a board recommendation that spouses of current single memberships be allowed to join during the drive by commencing monthly dues, ie.; without paying an initiation fee.  Finally, new course ratings are complete, a new score card is in work and new yardage markers are being installed, both of which should be finished in April.

Treasurer’s Report (Jack McKay): - Membership count updated.  Report approved

Old Business:

·         Report on Greens Committee Meeting – Vito reported that new tees will be ready in the next few weeks, including Tide 9.  Over seeding of tees on tide 4 and 9   and other tee work reviewed.  Audubon Preserve markers will be placed in sensitive areas. Pond by Niblick’s will be drained because stand pipe is clogged.  Board requested “casual mud” path between Timber 5 green and 6 tee be fixed.

·         Tournament Directors Update (Dean Morgan): - No significant changes.  Ryan will note times when cards come in to monitor speed of play.  Plan this year to award medals for winners of medal tournaments…

New Business:  

·         Staff Appreciation Day (John Cragoe): Lunch at 11:00, Shotgun at 12:30 (because of cold weather forecast).

·         Member-Guest Tournament Committee Play (John Cragoe): - Decision to go forward in light of economic conditions needs to be made by 1 April.  If the tournament is approved, the committee will explore ways to hold down costs, such as dropping the Banquet.

·         Spring Meeting Update (Tom Stone): - Sign-up sheet posted a Niblick’s. A small charge will be collected at the desk.  Open bar at starting gate… Someone, perhaps Ted Wertz, will speak

·         Board Meeting Dates (Cragoe):  Jan 13, Feb 10, Mar 10, Apr 14, May 12, Jun 9, Jul 14, Aug 11, Sept 8, Oct 13.

Adjournment:  Next meeting: - April 14, @ 9:00 am – Bay Club

MGA Board Meeting

April 14, 2009, 0900 am, Bay Club

2009 Board Members – John Cragoe (President), Jack McKay (Treasurer), Don Thompson (Secretary), Dean Morgan (VP & Tournament Chairman-Absent), Tom Stone (Social Chairman-Absent), Joe Kelly (Handicap Chairman-Absent)

Directors:        Doug Herring – (Past President / Greens Committee)

                        Wayne Samples – (Director at Large)

                        Jerry Conover – (Director at Large)

Call to Order: - John Cragoe called the meeting to order @ 9:00 AM.

Approval of Minutes (Don Thompson): - March Board Meeting Minutes approved.

Golf Club Update (Vito DeSantis - Absent): - John Cragoe reported that the new tees are done except for Tide 9, long flag poles have been ordered for Tide 9, EZGO carts have been recalled for an engine defect but no impact on play is anticipated, the railroad tie steps on Timber 1 will be fixed soon, ground yardage markers are being installed, a committee representative will review the new score card before publication relative to hole handicaps, and the path between Timber 5 and 6 is being improved.

Treasurer’s Report (Jack McKay): - Membership count updated.  Seventy two signed, 90 planned, 85 look solid: snow birds, etc. Report approved.

Old Business:

·         Report on Greens Committee Meeting – See Golf Club Update, above.

·         Tournament Directors Update (Dean Morgan): - Not enough sign-ups for Home and Away tournaments at present.  Winter rules defined as lift, clean and place within 6” through the green except in hazards and within 36” of trees and OB markers.  Need local rule on score card to allow provisional ball to be played on water hazards to speed up play. Will start eclectic/summer rules/blue-white tee play next week although winter rules may be extended by the tournament director if needed.  During tournament director’s absence in May and June, Wayne Samples and possibly Hugh Pennington will fill in.  May 20 shotgun tournament that includes lunch will be handled in Tom’s absence by Doug Herring and Jack McKay.

New Business:  

·         Staff Appreciation Day (John Cragoe): - Lunch at 11:00, Shotgun at 12:30 (because of forecasted cold weather).

·         Member-Guest Tournament Committee Play (John Cragoe): - Decision to go forward.  Changes are being reviewed to hold down costs.

·         Spring Meeting Update (Tom Stone - Absent): - Ted Wertz, will speak.  Card for Pete Jebcott. 

·         Board Meeting Dates (Cragoe):  Jan 13, Feb 10, Mar 10, Apr 14, May 12, Jun 9, Jul 14, Aug 11, Sept 8, Oct 13.

Adjournment:  Next meeting: - May 10, @ 9:00 am – Bay Club

MGA Board Meeting

May 19, 2009, 0900 am, Bay Club

2009 Board Members – John Cragoe (President), Jack McKay (Treasurer), Don Thompson (Secretary), Dean Morgan (VP & Tournament Chairman), Tom Stone (Social Chairman-Absent), Joe Kelly (Handicap Chairman)

Others:            Doug Herring – (Past President / Greens Committee)

                        Wayne Samples – (Director at Large)

                        Jerry Conover – (Director at Large)

                        Ken Close – (49’ers rep)

Call to Order: - John Cragoe called the meeting to order @ 9:00 AM.

Approval of Minutes (Don Thompson): - April Board Meeting Minutes emended and approved.

Golf Club Update (Vito DeSantis - Absent):

Treasurer’s Report (Jack McKay): - Plan to recast budget based on 80 vs 85 members.  Five new members have joined the MGA. Accounting for the Spring Meeting and the 1^st Home and Away Tournament is completed.  Also noted, 12 new PLA Golf Memberships signed as a result of the drive.

Proper orientation for new members in the club will be proposed to Vito by John.

Old Business:

·         Report on Greens Committee Meeting (Doug Herring): – Doug brought up issues at the meeting needing attention:  1) maintenance of drinking water stations, 2) repair and maintenance of bunkers, 3) staking of flower beds and, 4) fixing path between Timber 5 and 6.  Also noted: 1) new lady’s tees to be opened mid June and 2) the new card reflecting the rerating of the course is still in work.

·         Tournament Directors Update (Dean Morgan): - 1) Hugh Pennington, Joe Kelly and John Cragoe will cover responsibilities of the Tournament Director for the next 3 weeks.    2) Confusion with the results of the Whidbey Home and Away and general issues with such events were discussed.  Ken Baldwin and Tom Jones offered to be involved next year, as prescribed by the Board.  3) Noted that “snowbirds” should import current handicaps, from wherever, to play here.

New Business:  

1)      Plans for the Luncheon, 20 May, following the 8:30 shotgun:

·         Announce memorial bench for Bob Lee and request contributions.

·         Update status of the Member Guest Tournament, set for 6-8 Aug

·         Discuss the “Port Ludlow Days” tournament, set for 11 August.  Fee for member $12, others $60.  Format will be 4 person scramble.

2)      Not on the agenda but also discussed was the Mr/Mrs Tournament, to be held June 23/24.  Plans to organize a more economical event are being questioned.  Doug Herring will represent the PLMGA in this matter.

3)      Also not on the agenda, the subject of cheating and how to handle it was reviewed.  A current situation will be addressed appropriately.

Adjournment:  Next meeting: - June 9, @ 9:00 am – Bay Club

MGA Board Meeting

June 16, 2009, 0900 am, Bay Club

 2009 Board Members – John Cragoe (President), Jack McKay (Treasurer), Don Thompson (Secretary), Dean Morgan (VP & Tournament Chairman), Tom Stone (Social Chairman-Absent), Joe Kelly (Handicap Chairman-Absent)

Others:            Doug Herring – (Past President / Greens Committee)

                        Wayne Samples – (Director at Large)

                        Jerry Conover – (Director at Large)

                        Mike Graham – (Director at Large)

Call to Order: - John Cragoe called the meeting to order @ 9:00 AM.

Approval of Minutes (Don Thompson): - May Board Meeting Minutes approved.

Golf Club Update (Vito DeSantis - Absent):

Treasurer’s Report (Jack McKay): - Membership stands a little above 80. Still expected to join are a few past members who have been absent.

Old Business:

·         Report on Greens Committee Meeting (Doug Herring): – No one from the board attended the meeting.  It was reported by John that the new yardage monuments have been received and that a few are incorrect and need to be reordered.

·         Tournament Directors Update (Dean Morgan): - The Mr/Mrs tournament is good to go.  The regular MGA event normally played at the same time and utilizing Trail will now be organized around the Mr/Mrs event. Dean also noted that 56 players had signed to play in the Wed, June 17 Individual Low Net – highest participation so far in 2009.  John floated some ideas for making the “Ball Buster” less formidable that were generally endorsed by the board.  He will communicate them to Vito.

New Business:  

·         New Member Meeting – Discussion postponed.  John will get with Vito to develop plans.

·         Plans for the July Luncheon – Wed, 8^th.  $10/Hamburgers.  Presentation still in planning stage.

·         Update on Member Guest – Only 8 signed.  Phone calls and emails planned to determine if event can go forward.  Details will be discussed in an ad hoc meeting following the Board meeting.

·         Port Ludlow Days Golf Tournament, Aug 11 – John represents the MGA with regard to organization of this event.

·         Member Appreciation Day – MGA Staff is planning an event.  It will not conflict with events already scheduled.

Adjournment:  Next meeting: - July 14, @ 9:00 am – Bay Club