DRAFT

MGA Board Meeting

January 8, 2008, 8:30 am

Bay Club

2007 Board Members - Doug Herring (President), John Cragoe (Vice President &

Tournament Chairman) Jack McKay (Treasurer), Don Thompson (Secretary), Mike Graham (Social Chairman- absent), Joe Kelly (Handicap Chairman)

Directors:        Hugh Pennington (Director)

George Harrington - (Director at Large)

                                    Wayne Samples - (Director at Large / Greens Committee - absent)

Approval of Minutes: - Approved as amended.

Golf Club Update (Ryan Garton): - Plans underway to "re-rate" the golf course.  Home-and-Away set for Whidbey Island. A second course is being sought - likely candidates are McCormick Woods and Dungeness. The tree removal program is continuing during the winter months.

Treasurer’s Report (Jack McKay): - Closed 2007 with a positive balance of approximately $2000.  An additional item was added to the 2008 budget to cover the new member orientation breakfast.

Old Business:

• Report On Greens Committee Meeting: - No meeting set for January

• New Member Mentoring Program (George Harrington): - George presented a detailed draft covering the purpose and methods of the initiative.  His plan was unanimously endorsed by the board. An estimated sum for the orientation breakfast was earmarked in the budget. Additionally, George drafted an invitational letter from the President to new and relatively new members on the subject.  Doug and George will put together a related new member packet by March. George will coordinate the hosted breakfast meeting set for March 18. Breakfast will include all board members and mentors.  This program will also be highlighted in the 2008 Member Handbook being created by Jack McKay.  Doug will incorporate the detailed plan in the President’s handbook for future reference.

• Handicap Subjects (Joe Kelly): - Joe presented the Port and Starboard Ludlow Cup permanent teams for 2008. The lists will be posted in the club house and included in the membership handbook and new member orientation.  Joe also presented the blue/white Tee Box Lineup of members for tournament play based on the 19 handicap division.  Rules governing this process were approved at the fall meeting.  Finally, Joe opened discussion on training members on Rules-of-Play.  Wayne Samples, as agreed in earlier board meetings,  will prepare a presentation covering rules most affecting member play at Port Ludlow.  This information will be included in the orientation of new members, the handbook and covered at the spring meeting.  The idea is to keep such training ongoing and dynamic.  Details are yet to be solidified. 

• Tournament/Event Calendar for 2008 (John Cragoe): - John opened discussion on the ideas proposed in the Wayne Samples letter aimed at improving the appeal of tournaments in general but with emphasis on attracting the better players.  Though no specific changes were agreed to, John plans to consider new ideas in the schedule to optimize participation at all levels.  Attempts will be made to avoid conflicts with outside events, if possible.

Old Business: cont. -

·         PLMGA Calendar Update (Jack McKay) - Nineteen calendars were sold.  Whether to produce calendars for 2009 will be considered in the fall.  Jack noted that the cost of ink as a percentage of the total cost was unexpectedly high.  Also discussed was the content for the 2008 member handbook including adding biographical data on where members came from and what they did in their career, a picture of each member, important rules, planned events and Ludlow cup information.  Vital information will be gathered in the 2008 sign up. 

·         Maintenance Crew Appreciation Day (Doug Herring) - A motion was approved to move forward with a concept and budget.  Plans will be finalized at the Feb 12 meeting.

·         Meeting Adjourned

Next Meeting: - Feb 12, @ 9:00 am - Bay Club