MGA Board Meeting

Dec 9, 2008, 0900 am, Bay Club

2009 Board Members – John Cragoe (President), Jack McKay (Treasurer), Don Thompson (Secretary), Dean Morgan (VP & Tournament Chairman), Tom Stone (Social Chairman), Joe Kelly (Handicap Chairman)

Directors:        Jerry Conover – (Director at Large)

                                    Doug Herring – (Past President / Greens Committee)

Also attending were Ken Close (Men’s Niners Captain) and Vito DeSantis, Director of Golf.

Call to Order: - John Cragoe called the meeting to order @ 9:00 AM.

Approval Of Minutes (Don Thompson): - October Board Meeting Minutes approved.

Golf Club Update (Vito DeSantis): - Course rerating results still not returned.  Vito believes blue/white/etc. tees will remain approximately where they are at present.  Some improvements are in progress.  Several trees have been removed, most notably on Timber #10.  Budget restraints and the Hood Canal Bridge closing this summer will impact the level of staffing as well as improvements and upgrades to the course and facilities.  Vito is looking into having “quality” tee monuments installed, but nothing is firm at this time.

Treasurer’s Report (Jack McKay): - Ended year 2008 with a positive balance of $1708, much to the outgoing president’s surprise.  Some of the surplus will be used to order golf balls through Vito for 2009, in bulk, to minimize cost. Report approved.

Old Business:

·         Report On Greens Committee Meeting (Doug Herring): - The report is on the MGA website and reflects the information reported by Vito, above.           

New Business:  

·         Tournament/Event Calendar for 2008 (Dean Morgan): - Dean submitted a proposed schedule, based on last year’s events.  No significant changes were made.  Three Home and Away events are planned.  Consideration is being given to awarding medals of some sort for winners of the monthly qualifying events for the Medal Tournament, set for 14 Oct.  A new open tournament for “Ludlow Days” is under consideration.  The tentative date is Tuesday, Aug 11.  .

·         Budget Review/Approval for 2009 (Jack Mckay): Jack presented a spread of last year’s budget and expenditures as a template for the Board to develop the 2009 budget.  The lineup was pretty much the same, but scaled down based on an expectation of lower membership.  Cost to join was raised from $45 to $50.  The breakfast for new members was not budgeted, as only one new member was identified.

·         Tee Box Policy – Results Of Member Surveys (Cragoe/McKay): As a result of the surveys and a vote of the membership at the year-end meeting, MGA tournaments will be played from the white tees until summer rules go into effect, whereupon play will revert to the former blue/white system. A motion was passed that the 4 KP’s will be contested by both blue and white players, based on an analysis of last year’s winning measurements by John Cragoe indicating the tee box did not affect proximity.

·         Wednesday Posting Policy/Rules-Of-Golf Training For Members (Joe Kelly): Joe noted that members should post during the off season and use the trend handicap for play.  Training will continue as in the past, calling on, as appropriate, staff and MGA savants.

·         PLMGA Calendar (Jack McKay): There are no plans for a PLMGA calendar this year.

·         Ludlow Cup – Format and Policy On Qualification to Play (Cragoe/Kelly): A motion was passed that players for the Ludlow Cup will be based on the top 24 qualifiers able the play, not as was done in 2008, where individuals were placed in one of the two fields at the beginning of the year.  The two teams will be selected by ranking the top 24 point earners by handicap index, then assigning #1 to Port, #2 and #3 to Starboard, #4 & #5 to Port and so on.  This will allow for a better balance in the 12 man teams.

·         New Member Mentoring Program: Need new to do.

·         Structure and Board Member Responsibilities for 2009 (Cragoe): In work. Board proposed and Vito accepted responsibility to chair the Member Guest tournament.

·         Maintenance Crew Appreciation Day – Date (Cragoe): TBD but will happen early in year.

·         Board Meeting Dates (Cragoe):  Jan 13, Feb 10, Mar 10, Apr 14, May 12, Jun 9, Jul 14, Aug 11, Sept 8, Oct 13.

Adjourment:  Next meeting: - Jan 13, @ 9:00 am – Bay Club